Our Services
Find more about our services for conference organisers
The key to an unforgettable event
We provide independent advice free of charge about for example, conference locations, hotel accommodations, and Professional Congress Organisers (PCOs). We have ideas and suggestions for social programmes that will leave a lasting impression. In addition, we can organise site-visits and help you in assembling and designing your bid book. In some cases, the municipality offers a welcome reception for your conference attendees. We provide promotional materials about Leiden and we have a database with beautiful images of the city which you can use, both of which will help you to motivate decision-makers to choose Leiden and put together the most attractive conference information.
Conference Brochure
“Leiden, conferences and business events,” is the brochure you do not want to miss out on when organising conferences, symposias, meetings, fairs or events in Leiden. Beautiful photos, information on locations, and facts and figures will help you make that perfect choice for your event.
Conference Brochure
What we can do for you
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Pre-bid & Bid book creation
We are happy to help you create and design a pre-bid or bid book. This makes choosing Leiden as the most suitable and attractive conference destination an easy choice.
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Site-visit
Have you selected a choice of conference locations? Come and see them for yourself during a site visit, our team is ready to guide you.
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Leiden Booking Service
We provide congress planners with a reliable and transparent booking service. From the best rates to customisation and full support, we arrange everything for hassle-free accommodation for your conferencce participants.
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Visibility
We are happy to think along with you to make your conference visible in the city or for the conference participants. In this way we guarantee a warm welcome to the city!
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Image Bank
Are you looking for photos of Leiden? We have an extensive image bank with a wide collection of visuals. Please contact us to request access to these images.
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Welcome reception
The municipality can offer a welcome reception for you and the conference participants. We can check the possibilities for hosting a welcome reception for you.
Are you looking for a eventlocation in Leiden? - Have a look at the possibilities!
Conference Services - There is a lot involved in organising a conference. Have a look at the possibilities in Leiden!
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Venues
Are you looking for a location where you can organise your conference? Leiden offers a broad range of locations.From cosy, small events to conferences attended by hundreds of people, it all fits in Leiden.
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Transportation
Leiden is a compact city, and most locations are within walking distance of each other, right in the historic city centre. Nonetheless, transport from and to different venues can be desired. Have a look at the possibilities.
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Hotels
Leiden offers a variety of hotels, from cozy boutique hotels to ultra-modern ones. There is also the possibility to offer accommodation to a large group of conference visitors.
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Restaurants
Leiden has a wide range of restaurants, with an emphasis on a variety of options. From cozy places for a drink to chic restaurants, it's all possible in Leiden.
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Caterers
Caterers in Leiden are used to working flexibly in challenging environments. Whether it concerns an extensive dinner, a meeting with meal, or snacks at an event, the Leiden caterers can arrange all for you.
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PCO's
A Professional Congress Organizer (PCO) or an intermediary specializes in organizing international conferences and meetings at a professional level. Leiden Convention Bureau recommends that you call in a PCO for the organization of your conference.
Financial Support
In the preparatory stages of the conference, the organiser has to deal with various aspects that must be paid for. As the registration fees will not be received until later, the organisers may not always be able to fund these initial expenses. The pre-financing scheme of the VGF can help to pay these costs. The Pre-Financing & Guarantee Fund (VGF) has been put into place to eliminate financial worries for conference organisers.
Sustainability - Leiden as a sustainable conference destination
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Carbon footprint
The carbon footprint of conferences and meeting participants is determined to a considerable degree by the accessibility, the conference destination, the venue, catering, and the accommodation. Leiden has the edge because of its favourable location, both nationally and internationally.
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Public & Personal Transportation
Leiden is a city in The Netherlands ideally situated between Amsterdam and The Hague, at only 12 kilometres from the shores of the North Sea. Leiden has a great connection to other major cities in the country, whether you are traveling by train, car or plane.
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Walking & Cycling
The scale and compact layout of Leiden’s city centre means almost every location is within walking distance of each other. Bicycles can be rented from many locations, and with the urban cycling infrastructure it is easy to get to any destination in the city by bike.
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Green Key
The majority of companies in Leiden have a so-called Green Key label. Green Key is a leading, global environmental certification group. Reduction of energy use, waste, emissions, and operational costs are monitored. In addition, programmes are provided to promote involvement by employees, clients and surrounding parties.
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Catering
Caterers in Leiden have embraced the principles of sustainability. A lot of conference organisers choose vegetarian meals as the standard and meat, or fish is offered as an option. Waste is limited to a minimum and only local or Fair Trade ingredients are used. The result? Surprising, mouth-watering meals, locally grown.
Social & Cultural Programmes
Are you looking for a social or cultural programme for your conference or business event? Do you want to surprise your participants with a unique experience? There are various options that will inspire your conference participants, and experience first-hand why Leiden is the City of Discoveries! The cultural programme is brought to you in cooperation with Cultuurfonds Leiden. Contact us for more information.
Contact us!
